BUSINESS CHALLENGES

Industry analysts agree that without a well-coordinated approach to managing your Accounts Payable, organizations are wasting a significant amount of time and money. Poor visibility into the invoice lifecycle can result in lost opportunities for discounts, unnecessary purchasing, and unmet business needs. More than ever, companies are looking for best practices and solutions that enable them to manage business processes with the highest level of integrity and regulatory compliance.

As organizations look to drive down costs and improve efficiency, time-consuming manual processes are an ideal place to start. Accounts payable processes are most often distributed in nature, require approval on many levels, and generate huge volumes of paper and electronic documents that are difficult to manage effectively. Companies need to streamline their Accounts Payable processes in order to reduce operational costs, comply with regulatory requirements, and improve customer and vendor relations.

SOLUTION OVERVIEW

Managing the invoice lifecycle. Prodagio A/P is the Documentum solution that enhances the effectiveness and efficiency of financial operations and controls.
Prodagio A/P provides full lifecycle management of invoices and employee expense reports from receipt to payment through a role-based, user-friendly interface.

Dynamic entry channel. Prodagio A/P’s dynamic entry channel acquires invoices in any format including paper, EDI, fax, e-Invoice, and spreadsheets. In addition, Prodagio A/P’s intelligence engine validates critical invoice information, reducing time spent on initial invoice analysis.

Maximizing processing efficiency. Prodagio A/P is developed for deployment across multiple core business processes that may span multiple geographic locations and foreign currencies. The design point of the system maximizes efficiencies related to electronic invoice processing while reducing the time required for administering invoice management and approval tasks.

Visibility into the invoice lifecycle. Robust tracking and searching capabilities assure immediate access to invoices no matter where they are within the process. In addition, critical information about the invoice is immediately available, enabling the organization to make key decisions promptly.

Flexible business rules. Configurable business rules enable efficient management of an organization’s entire business process by connecting all enterprise systems. Through automatic routing and management of invoices and their supporting documents, Prodagio A/P helps businesses expand the corporate environment to anyone virtually anywhere, streamlining work steps and improving communication among all users.

Integration with your ERP system. Prodagio A/P delivers integrations with leading ERP and Purchasing systems—including SAP, Oracle, JD Edwards, PeopleSoft, Lawson, and Baan—enabling significant improvements in response times, elimination of time-consuming duplicate data entry, increases in processing efficiencies and enhanced levels of service.

Robust reporting. Make informed decisions through a better understanding of where problems exist in the invoice process. Prodagio A/P offers an extensive library of financial and statistical reports that provide an up-to-the minute view into an organization’s A/P operations.

Enforcing compliance. Prodagio A/P's robust audit trail and hierarchical approval process minimize risk and simplify compliance with regulatory legislation such as Sarbanes-Oxley.

e-Invoicing capability. Reduce paper processing and data entry by allowing vendors to submit invoices electronically, freeing A/P resources to process higher-value tasks. Internal check requests and expense reports are also supported. Get more info on Prodagio Forms.

Vendor self-service. Vendors can easily retrieve and view information about invoices and payments 24 hours a day, reducing the operational costs associated with redundant phone calls to the A/P department. Get more info on Prodagio Vendor Self Serve.